IDENTIFILE

Intelligent file naming and organisation

Better names.
Better folders.
Less work.

Turn camera dumps, client deliveries, downloads and document piles into names that make sense—without editing files one by one.

See how it works Explore the features
  • Preview every result
  • Preserve originals
  • Local AI stays on your Mac
  • Undo when needed
Identifile showing a batch of generic image filenames and their proposed new names
Whole batchpreviewed together
Your rulesyour final decision

IMG_1001.jpg

→

2026-09-27 — StudioCam — 01.jpg

Useful names in seconds.

Clear the file admin

Files multiply.
The admin shouldn’t.

Camera dumps, client deliveries, downloads and document piles quickly become difficult to scan. Identifile turns the whole batch into something you can recognise, sort and retrieve.

Stop fixing names one by one

Build the naming logic once, then apply it across the entire selection.

Work at batch scale

Find the right file later

Turn metadata and file content into meaningful, sortable filenames.

Make every name useful

Organise the folder as well

Use AI to propose a clear folder structure, inspect every route and approve the result.

Less filing work

A flexible naming workflow

Build Logically or with AI.
See every result.

Choose a naming method, add as many steps as the job needs and keep the result visible while you work.

Build the name

Choose the filename you want. Combine custom text, metadata and numbering into one clear, consistent name.

Logical Renaming

Build a complete name

Select filename parts

Filename order

    6 of 6 selected

    Live filename preview

    1 step active
    Original nameNew name
    Preview ready

    One app. Three ways to clear the work.

    Choose the right way
    to get the batch done.

    Set exact rules, have Identifile’s AI suggest meaningful names, or turn a mixed pile into an editable folder plan.

    Logical Renaming AI Renaming AI Organise
    Logical Renaming

    Exact rules.
    Repeatable results.

    Build a precise workflow once, preview it across the whole batch, then save it for the next job.

    Build the name

    Choose the filename you want.

    Combine custom text, metadata and numbering into one clear, consistent name. The whole result stays visible while you build it.

    IMG_1001.jpg→2026-09-27 — StudioCam — 01.jpg
    Identifile updating a complete batch while a logical filename is built

    Stack the tools

    Mix, order and reuse every step.

    Add Find & Replace, prefixes, suffixes, sequences, metadata, date formatting, case changes and cleaning tools. Put them in the exact order you want, then save the setup as a preset.

    Close-up of the real Identifile cards menu with logical naming tools

    Target the right files

    Set conditions to target files.

    Match by name, type, size, location or date, then preview exactly what will be affected.

    Close-up of the real Identifile conditions menu

    Choose the safe finish

    Keep originals. Avoid collisions.

    Create renamed copies when source files should remain untouched, make duplicate results unique automatically, and review the complete plan before anything changes.

    Close-up of Identifile options for keeping original files and making duplicate names unique

    The finished batch

    See the before and after together.

    Every original name stays beside its proposed result, so you can scan the entire batch and fix anything that does not look right before applying it.

    BeforeIMG_1001.jpg
    →
    After2026-09-27 — StudioCam — 01.jpg
    Identifile showing original and proposed names side by side for a full generic batch

    The devil is in the details.

    Extract metadata already contained in your files to build unique filenames that actually mean something. Use capture dates, location data, camera and lens details, dimensions, duration and media titles to turn otherwise hidden information into names that are easier to recognise, sort and retrieve.

    Capture dateLocationCameraLensDimensionsDurationMedia titleDocument fields
    Identifile building generic filenames from capture date and camera metadata
    AI Renaming

    Have AI find the details.
    You choose the name.

    Have Identifile’s AI analyse a photo, invoice or document and suggest a useful filename from the details it finds.

    Analyse the file

    Let Identifile do the thinking.

    Instead of opening each file and typing the details yourself, run AI Search across the selection. Identifile analyses the content and brings back editable fields you can use.

    Visual descriptionInvoice dateSupplierInvoice numberClientAmountDocument type
    Identifile analysing a generic image and suggesting a visual-description filename

    Review what AI found

    Useful details become choices.

    Add only what you want to the filename and see every change live. If you’re unsure, press the Space bar to preview the file’s contents.

    High-resolution real Identifile AI Renaming view with generic files and editable details

    Approve the suggestion

    AI suggests. You decide.

    Watch the proposed filename update before applying it. Nothing is renamed until you are happy with the result and choose to make the change.

    IMG_1001.jpg→Dark blue panel with text.jpg
    scan_0042.pdf→2026-09-18 — Northside Office Supplies — Invoice 1842.pdf
    document.pdf→Equipment hire agreement — September 2026.pdf
    High-resolution real Identifile AI Renaming view before analysis, using generic filenames
    AI Organise

    Watch file chaos
    turn into order.

    Identifile uses artificial intelligence to structure your files into useful folders for easier retrieval—then shows you the complete proposal before anything moves.

    See the plan take shape

    Follow every coloured cable.

    Each cable connects a file to its proposed destination. Watch the folder map form, trace every route and see exactly how Identifile plans to organise the collection.

    Identifile AI Organise showing a stationary app window while coloured file cables animate

    Inspect the destinations

    Edit the folder map before it becomes real.

    Open the proposed structure, rename folders, change destinations and resolve anything that needs attention. The map stays editable so the organisation fits the way you work.

    High-resolution real Identifile folder map with generic files being recabled between proposed destinations

    Choose whether to apply it

    Nothing changes until you approve it.

    Review flagged files, adjust the proposal, or leave the collection exactly where it is.

    High-resolution real Identifile AI Organise review view with generic files

    The complete toolkit

    Flexibility is key.

    Everyone files and works differently, so Identifile lets you create custom workflows that suit the way you work. Mix and match naming tools, arrange each step in the order you need, and save your favourite setups as reusable presets.

    BUILD A COMPLETE NAME

    Put every useful part in the right order.

    Combine custom text, metadata and sequence numbering, then watch the entire batch update as you type.

    IMG_1001.jpg→2026-09-27 — StudioCam — 01.jpg
    Real Identifile workflow with filename parts arranged into a complete name
    ↔

    Find & Replace

    Change repeated text across the batch.

    draft_IMG_1001.jpgfinal_IMG_1001.jpg
    +

    Prefix & Suffix

    Add consistent information before or after each name.

    IMG_1001.jpgLaunch_IMG_1001.jpg
    123

    Sequences

    Control placement, padding and separators.

    Launch.jpgLaunch_001.jpg
    ⌁

    Clean & Standardise

    Turn inconsistent names into a predictable format.

    LAUNCH__ FINAL.jpgLaunch Final.jpg
    aA

    Change Case

    Make filename and extension case consistent.

    launch_final.JPGLaunch Final.jpg
    ◷

    Reformat Dates

    Turn dates into the format you need.

    27-09-2026.jpg2026-09-27.jpg
    ⌫

    Remove Characters

    Strip unwanted text and make filenames Windows-friendly.

    Project: Final?.jpgProject Final.jpg
    if

    Conditional Rules

    Run a step only when a file matches.

    document_001.pdfArchive_document_001.pdf

    Private by design

    AI runs on your Mac - not in the cloud.

    With a compatible local model selected, AI Renaming and AI Organise process photos, documents, filenames and metadata on your Mac. Your files and their contents are never uploaded or shared.

    Choose a compatible local modelDownload it once, then run every AI workflow directly on your Mac.
    LOCAL MODELS

    Downloaded once

    Choose a compatible model and keep it installed on your Mac.

    NO UPLOADS

    Your files stay put

    With local AI selected, your source files and their contents remain entirely on your Mac.

    PRIVATE RESULTS

    Suggestions stay local

    Filenames and folder plans are created where your files already live.

    YOUR DECISION

    Review before anything changes

    Inspect every suggestion, edit the result and choose when to apply it.

    Fast, without cutting corners

    Built to move
    at batch speed.

    Apply one change across a selection or stack an entire naming workflow. Live previews keep pace, while saved presets make the next batch even faster.

    Rename whole batches at once
    See live filename previews
    Run multiple changes in one workflow
    Save and reuse unlimited presets
    Fine-tune individual filenames when needed
    0 filesSimple local filename changes · 10-second illustrative estimate
    IMG_1001.jpg→2026-09-27_StudioCam_01.jpg
    IMG_1002.jpg→2026-09-27_StudioCam_02.jpg
    IMG_1003.jpg→2026-09-27_StudioCam_03.jpg
    IMG_1004.jpg→2026-09-27_StudioCam_04.jpg
    IMG_1005.jpg→2026-09-27_StudioCam_05.jpg

    Illustrative estimate only. The final figure will be replaced with a release-build benchmark before publication.

    Repeat a workflow without rebuilding it

    Save the workflow.
    Drop files onto it.

    An Identifile Droplet is a small Mac app created from a saved workflow. Keep it on your Desktop, in Finder or in the Dock. Drag files or folders onto it and Identifile loads them into that same setup—ready to review and run again.

    Client delivery DropletThe same saved workflow, ready for the next batch
    IMG_1001.jpgscan_0042.pdfdelivery.mov
    IDENTIFILE DROPLETClient deliverySaved workflow
    2026-09-27_StudioCam_01.jpg2026-09-18_Invoice_1842.pdfClient_Final_01.mov

    Drop in a new batch. The saved rules, conditions and finish are already waiting.

    SAVE ONCE

    Turn a finished workflow into a Droplet

    Choose the naming steps, conditions and finish you want, then save that setup as its own Droplet.

    DROP FILES

    Use it where the work arrives

    Keep the Droplet on your Desktop, in a project folder or in the Dock. Drag files or folders onto it whenever that job returns.

    REPEAT THE RESULT

    Run the same setup without rebuilding it

    The Droplet hands the new files to the saved Identifile workflow, so the same rules are ready for review each time.

    Make one for every repeat job: camera cards, invoices, client deliveries, archives or any batch that follows the same naming pattern.

    Control at every stage

    Change confidently.
    Keep a record.

    Undo your work at any stage, or export a PDF report showing the original names, new names, file locations and what changed.

    • Preview the complete plan

      Compare original and proposed names before applying anything.

    • Keep the originals

      Create renamed copies when source files should remain untouched.

    • Undo when needed

      Step back from a change at any stage.

    • Export a PDF record

      Keep original names, new names, file locations and changes together.

    • Handle duplicate names

      Make matching results unique automatically.

    Example PDF report
    IDENTIFILE

    CHANGE REPORT

    WORKFLOW

    Client Delivery Rename

    Complete record of the approved filename changes.

    40 files
    RESULT40 renamed
    ORIGINALSPreserved
    STATUSComplete
    Original nameNew nameLocationChange
    IMG_1001.jpg2026-09-27_StudioCam_01.jpg/Client Delivery/PhotosRenamed copy
    scan_0042.pdf2026-09-18_Invoice_1842.pdf/Client Delivery/DocumentsRenamed copy
    delivery.movClient_Final_01.mov/Client Delivery/VideoRenamed copy
    project-notes.txtClient_Project_Notes.txt/Client Delivery/DocumentsRenamed copy
    Exported by IdentifilePage 1 of 2

    Frequently asked questions.

    Practical details about buying, compatibility, privacy and staying in control of every change.

    Where can I buy Identifile?

    Identifile is coming to the Mac App Store. The purchase link will be added here as soon as the listing is live.

    How will Identifile be licensed?

    Final pricing, licence coverage and upgrade terms have not been announced yet. They will be published here before launch so you can review the full terms before buying.

    Which Macs are supported?

    Identifile is built for macOS 14.4 or later. The launch version is for Mac; a Windows version is on the roadmap.

    Do I have to use AI?

    No. Logical Renaming gives you a complete, precise workflow without AI. AI Renaming and AI Organise are additional options when file content can help.

    Can I keep the original files?

    Yes. Choose to create renamed copies when the source material should remain untouched.

    Can I undo changes?

    Yes. You can undo your work at any stage if you need to step back.

    What happens if two files produce the same name?

    Identifile can make duplicate resulting names unique automatically, so one result does not replace another.

    Can I save and reuse a workflow?

    Yes. Save your preferred combination of naming steps as a reusable preset for the next batch.

    What is an Identifile Droplet?

    A Droplet is a small Mac app created from a saved Identifile workflow. Drag files or folders onto it to load them into that same setup, ready to review and run again.

    How do Droplets help with repeat jobs?

    Keep a Droplet on your Desktop, in Finder or in the Dock for each recurring job. A camera card, client delivery, invoice batch or archive can return to the right naming setup without rebuilding every step.

    Can I export a record of the changes?

    Yes. Export a PDF showing original names, new names, file locations and what changed.

    Does AI send my files anywhere?

    No. With local AI selected, analysis runs on your Mac and your source files and their contents remain entirely on your machine.

    Identifile app icon

    Clear the file admin

    Better names.
    Better folders.
    Less work.

    Build the workflow, check every result and make the change when you’re ready.

    See how it worksExplore the features
    Coming toMac App Store
    Launch soon